IELTS Letter # 20 - You are an employee in an office, working on one big project together with your colleagues. Write a letter to your manager to inform him/her that some of the employees make mistakes that affect your work.

Letter # 20

You are an employee in an office, working on one big project together with your colleagues. Write a letter to your manager to inform him/her that some of the employees make mistakes that affect your work. In your letter say

- What mistakes have you encountered so far?

- Explain that others employees complained about the same mistakes.

- Suggest a solution to solve this problem.

Respected Sir / Ma’am,

I’m a senior analyst, working in the sales and research division of your organization. We have lately been working on a big promotions project to launch our new product into the market. I am writing this letter to draw your attention towards some of the flaws in our team’s work methods.

There are 12 of us in the team. I’m responsible for analysing all market surveys that the field-market assistants bring back, and report them further for product development. I have noticed that a few of the field assistants have not been filling the questionnaires completely, and this is making my job a little more taxing and time-consuming. I suspect they don’t visit the assigned locations, but just fill up the questionnaire on their own. This can lead to serious misconceptions about the public’s opinion for our product. I have also received a similar complaint from 2 more junior analysts in the team.

Since they have been denying this issue on confrontation, I’d request you to take up a disciplinary meeting with the field assistants and try to stop this practice. Any other malpractices in their work can also be detected once they face the higher authorities of the company.

I’d be happy to meet you in person and provide any further explanations on this issue, if needed.

Yours faithfully,

XYZ.

(221 words)